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Financial and Heritage Department General Services The general services of the UB are responsible for: 1. Design a policy for supply management, inventory management, freight management and management of related costs 2. Compare prices using pro-forma invoices or repair or maintenance quotes 3. Establish an annual forecast procurement plan 4. Sign purchase orders first 5. Develop and monitor tender documents. 6. Ensure monitoring of the production of reports by each section 7. Summarize and analyze department reports 8. Receive purchased items. 9. Keep the stock file up to date. 10. Take a physical and permanent inventory of stocks 11. Keep all purchase order, purchase/repair/requisition request, receipt and fuel voucher books 12. Establish purchase orders after comparison of those taken by the manager 13. Monitor the expertise of all University vehicles 14. Design a cartage and cartage management policy 15. Monitor the maintenance of the cart 16. Manage drivers daily 17. Train drivers for small repairs 18. Produce monthly activity reports 19. Do any other work at the request of hierarchical authority The Heritage Service The UB heritage department is responsible for: 1. Take inventory of the Land and Houses of the University of Burundi 2. Appraise and valorize the movable assets, buildings and land of the University to establish an opening balance sheet of the University of Burundi 3. Search for the titles of the Land and buildings from the competent services 4. Manage IT equipment and laboratory equipment 5. Proceed with their replacement and depreciation 6. Establish a multi-year plan for the acquisition of IT equipment and laboratory equipment. 7. Promote the various works held by libraries and plan the acquisition of new educational works, books and periodicals in collaboration with the Research and Innovation Department. 8. Do any other work at the request of hierarchical authority. The Financial Department The UB financial department is responsible for: 1. Ensure follow-up of financial files with the supervisory Ministry, the Ministry of Finance and the BRB 2. Record daily all accounting operations concerning in particular the expense and income accounts, the fixed assets accounts, the third party accounts, the cash accounts and the miscellaneous operations accounts 3. Edit a quarterly balance and the general ledger for each account 4. Edit the operating account (expense and income account) 5. Provide extra-accounting statements 6. Make careful classification of accounting documents 7. Establish analytical accounting 8. Propose measures to rationalize expenditure management at the University of Burundi 9. Recovery 10. Keep accounting documents (checkbooks) in a safe place 11. Maintain the Expenses and Revenues cash registers 12. Establish the checks to be issued 13. Produce monthly, quarterly and annual reports for the Financial Department 14. Carry out any other work related to the activities of the service, at the request of the hierarchical authority.
The Financial and Heritage Department is made up
